Beacon as a data controller is committed to protecting your personal information. Our principal place of business is at Unit 12-105, 12/F, YF Life Tower, 33 Lockhart Road, Wanchai, Hong Kong. More information about Beacon and its products and services can be found at https://www.beaconevents.com.
If you have any questions or concerns relating to Beacon’s websites and/or data protection, please email privacy@BeaconEvents.com.
Information we collect
1.1 Online forms
We collect information from visitors to our websites when completing online forms. Personal information is data that identifies you and includes (but is not limited to) your name, business or personal email address, job title, organisation, organisation’s address, direct telephone number.
1.3 Award nomination entries
When individuals complete a nomination for the one of our awards, they submit their information and that of the nominee in an application form. Any personal information that is provided is used to review the nomination. The information about the winner may also be published on our website and social media channels.
1.4 Live Chat service
We may use a Live Chat service to handle customer enquiries in real time. If you use the Live Chat service we will collect your email address, if provided, and the contents of your Live Chat session.
1.5 Information collected by third parties
1.6 Online forms
1.7 Videography and Photography
At Beacon’s events, video and photography equipment will be present. This includes the filming/ photography of events presentations, interviews with partners and delegates and highlight footage. Prior consent will be required for events presentations and interview footage to be shared. When contributors give informed consent to take part in our output, they can be assumed to have waived their expectations of privacy in relation to their contribution, subject to any agreed conditions placed on their participation.
Cameras may also be present to relay footage on to screens throughout the event venue, to provide a clearer view for the audience. Signage will be used to notify delegates that filming, and photography will be taking place.
For events highlight footage we do not normally obtain express consent from individuals who are incidentally caught on camera as part of the general scene, however we will not purposefully film any footage that makes an individual identifiable, beyond the aforementioned activities that already require consent.
Signage will also indicate that photography will be taking place at our events. We do not obtain prior consent for general photography at our events. However, if an individual or organisation asks us to not to include them in the shot, due to a concern about privacy, we should normally do so, unless it is editorially justified to continue.
Occasionally, partners may also film at Beacon’s events. Joint consent will be obtained prior to filming, in accordance to the above formats outlined. Where a partner is involved in the videography process, the participant will be notified.
How we use the information we collect:
Beacon processes personal information collected via our websites and registration forms for the following legitimate interests:
2.1 Communications & Marketing
Your information may be used to send you details of those products or services that we offer that we have identified as likely to be of interest to you. This will be in accordance with any communication preferences that you may have indicated when you completed a data capture form. We also enable communications from time to time between you and others through our services. We will use data about you to suggest connections for you and others (e.g. Matchmaking activities) and enable you to invite others to connect with you. You may change your communication preferences at any time by notifying us at privacy@BeaconEvents.com.
2.2 At Events
We may provide relevant information for hospitality and safety purposes to hotels and venues hosting our events and third-party service providers. At some of our events we may use RFID-enabled badges (which we use to track your location around our event venue so we can better understand your areas of interest). You can opt to have your personal details anonymised at point of collection.
All transactions are processed through a PCI compliant gateway provider and are not stored or processed on our servers.
2.4 Surveys & Research
We may communicate with you about surveys, marketing, promotions, events, educational forums, and other exclusive opportunities offered by Beacon and its partners and affiliates. You are not obligated to respond to surveys.
2.5 Customer Support
We use the data (which can include your communications) needed to investigate, respond to and resolve complaints and service issues.
2.6 Aggregate Insights
We use your information to produce aggregate insights that do not identify you. For example, we may use your data to generate statistics about users, their profession or industry and the number of pages served or clicked on.
2.7 Data Retention
We retain the personal data you provide as needed to provide you services as listed in this policy. Data may persist in copies made for back up and business continuity purposes for additional time, including information required for regulatory and legal compliance.
2.8 Videography & Photography
Interview footage will be used in Beacon’s videos to promote content and marketing for Beacon. Participants have the right to receive updates from Beacon for the usage of any footage in future campaigns/products.
Highlight footage will be processed following each event to create highlight videos.
All footage may also be used in events highlight videos to promote our future events and used in marketing campaigns on the Beacon website, emails and social media.
Photographs may be published on the Beacon website to promote the events, they may also be used in association with the event presentation library, as a cover image or thumbnail.
How we share your information:
Where information is shared with a third party for a legitimate business purpose, Beacon will seek reasonable assurances from that third party that the personal information will be processed for legitimate reasons and appropriately protected. Beacon may share your personal information with other companies or individuals in the following instances:
3.1 Our Services
For legitimate business purposes connected with the provision of Beacon’s goods, services, and benefits for customers.
3.2 Disclosing Your Information to Partners
Where you have downloaded a whitepaper and/or watched a webinar from that partner or you have subscribed to attend an event where partners are present.
3.3 Legal Disclosures
3.4 Change in Control or sale
In connection with a corporate transaction, such as a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.
3.5 Videography & Photography
Although prior consent will be required for events presentations and interviews, individuals and organisations have the right to withdraw consent after footage has been processed. Beacon will discontinue use of the footage, unless there is a legitimate business interest, in which case the footage can be used without consent.
Choices about the uses of your information:
Beacon believes that it is important that individuals are given the opportunity to exercise choice with respect to how their personal information is collected and used.
4.1 Access and Correction of Personal Information
Other important information:
5.1 Information Security
Beacon has implemented reasonable technical and organizational security measures to help protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of personal information.
5.2 International Transfers of Personal Information
Beacon operates its Websites in various counties, and, depending on your country of residence, the submission of personal information to our Websites may involve some transfer of personal information to other countries. Your data may be accessed by Beacon’s employees and contracted processors.
5.3 Links to Other Websites
To provide increased value to users of our websites, we may provide links to other websites or resources that are not part of Beacon’s network. Beacon does not exercise control over these websites or their privacy practices, and any information you provide is subject to the Privacy Policies of those websites, and not this Policy.
5.4 Job Applicants
Beacon is the data controller for the information you provide during the process unless otherwise stated. If you have any queries about the process or how we handle your information please contact us at privacy@BeaconEvents.com.
Our websites contain business-related content and are specifically aimed at and designed for use by adults. Beacon does not knowingly solicit or collect personal information from or about individuals under the age of 18 years.
5.6 Changes to this Policy
This Policy may change from time to time. It was last reviewed in May 2018. If we make material changes to this Policy, we will post any Policy changes on this page. If we feel it appropriate, we will provide a more prominent notice (including, for certain services, email notification). Your continued use of our websites following such posts or notices will signal your acceptance of such changes.
5.7 How to Contact Us
Data Officer, Beacon Events Limited, Unit 1201-03, 12/F, Siu On Centre, 188 Lockhart Road Wanchai, Hong Kong
What are cookies?
Cookies are small text files which a website may put on your computer or mobile device when you first visit a site or page. The cookie will help the website to recognise your device the next time you visit.
There are many functions cookies serve. For example, they can help us to remember your username and preferences, analyse how well our website is performing and allow us to recommend content we believe will be most relevant to you.
Certain cookies contain personal information – for example, if you click to “remember me” when logging in, a cookie will store your username.
What sort of cookies do Beacon use?
1. Performance Cookies
We utilise other cookies to analyse how our visitors use our websites and to monitor website performance. This allows us to provide a high quality experience by customising our offering and quickly identifying and fixing any issues that may arise. For example, we might use performance cookies to keep track of which pages are most popular, which method of linking between pages is most effective, and to determine why some pages are receiving error messages. We might also use these cookies to highlight articles or site services that we think will be of interest to you based on your usage of the website.
2. Functionality Cookies
We use functionality cookies to allow us to remember your preferences. For example, cookies save you the trouble of typing in your username every time you access the site, and recall your preferences, such as which sections of the website you want to see when you log in.
3. Behaviourally Targeted Advertising Cookies
We also use or allow third parties to serve cookies. For example, we use Google Analytics to help us monitor our website traffic. We may also use third party cookies to help us with market research, revenue tracking, improving site functionality and monitoring compliance with our terms and conditions and copyright policy.
Can Visitors Block Cookies?
However, if you do wish to disable our cookies then please follow the instructions from www.aboutcookies.org/Default.aspx?page=1.
Please remember that if you do choose to disable cookies, you may find that certain sections of our website do not work properly