FAQs

FAQS – SPEAKER INFORMATION
  1. What materials do I need to submit and by when?
    We would appreciate it if you could submit a high-resolution (300 dpi) photograph in jpg format (file size around 200-300 KB) as well as a brief biography of around 150 words as soon as possible so that we may upload these to the event website.

    Our operations team will contact you once the final brochure is completed to advise the deadline for submission of your presentation materials, which is usually 2 – 3 weeks prior to the event, so that we may include the material in the delegate documentation pack.

    Please be sure to refer back to your abstract when you create your final presentation; your topic should remain as advertised in the brochure.
     

  2. How will my presentation and biography be used?
    We will produce a conference documentation pack containing each speaker’s presentation and biography for attendees to follow during the event and take back to their workplace.
     
  3. Whom should I contact for my AV needs?
    Our operations team will send you a speaker administration form. Please mark down your requirements on this form and we will arrange the requested equipment.
     
  4. Do I need to bring my laptop to the event?
    We will load your presentation on to the conference laptop for your use (providing you have submitted it prior to the event). However, if you prefer to use your own laptop, please advise the operations manager in advance. It is advised that you bring a back-up copy of your presentation on a USB thumb drive in case of any technical difficulties.
     
  5. What time should I arrive?
    Please arrive at the venue during the refreshment break prior to the commencement of your session to allow us to introduce you to the conference chairperson and check the set-up for your presentation. Ideally, however, you should be present for the presentations preceding yours to ensure there is no content overlap.
     
  6. What is the dress code?
    The dress code for the event is business casual; you may wear a suit if you wish.
     
  7. How should I let you know if I have special dietary requirements?
    Please indicate your requirements on the speaker administration form, and we shall be happy to arrange this for you.
     
  8. Can I attend the event free of charge?
    Yes, you are cordially invited to attend the main conference as our VIP guest. If you would like to attend the optional workshops, please let us know and we will arrange this for you at a 30% discount.
     
  9. Can I bring any guests?
    Your colleagues are entitled to attend the conference at a 30% discount. A set of 3 discount vouchers will be sent to you along with the conference brochure for you to forward to any colleagues or peers who are interested in attending the event you are speaking at. If you would like to have additional discount vouchers, please contact our operations team.
     
  10. Will my travel expenses be covered?
    Speaker travel expenses are not usually covered by Beacon Events; however, we have negotiated a reduced room rate for the hotel accommodation. Please contact our operations team to assist with room bookings.